RE: Electronic Document Management Systems

["Don McAllister" <donmc@xxxxxxx>]

Thanks Neil,  I can see the OCR and indexing would make life much easier!

May have to wait a bit before I upgrade my scanner though :-(

Don

> -----Original Message-----
> From: Neil Fuller [mailto:neil@xxxxxxx]
> Sent: 24 December 2003 10:10
> To: ukha_d@xxxxxxx
> Subject: Re: [ukha_d] Electronic Document Management Systems
>
> I use Paperport both at work and at home
>
> At work, all post, orders, quotes etc etc are all scanned so
> that our remote workers have access to documents via VPN.
> Paperport seems to work very well and is not stupidly priced!
>
> At home, I've scanned all my instruction manuals, bills and
> bits of loose paper for archiving.
>
> It works on the basis that you are reasonably organised in
> the first place as it uses the directory structure as it's
> primary means of access to documents. That said, it has a
> built in OCR engine so once you have scanned in the mountain
> of paper, you set it to work 'indexing'. In my case, it was
> an overnight job. Once complete, you can search on any words
> in the document. This can be a bit of a problem until you get
> used to it as searching on, say, "computer" will find '000's
> of documents.
>
> Paperport has a fairly comprehensive 'preview' engine so that
> you can click on a document on your paperport desktop and
> preview it in the preview pane.
> All the normal office apps are supported along with lots of
> image formats too.
>
> The version I use (Pro 9) scans directly to PDF so that's a
> bonus as well.
>
> Finally, if you do take the plunge, don't even think about a
> scanner without a page feeder - It takes an eternity to scan
> a 50 page document on a normal scanner whilst a page feed
> scanner will "eat it" in 5 minutes or so. I use a Canon 1640
> at home and at work and they have worked faultlessly for 3
> years (the work unit scanning probably 200 pages a day!)
>
> In  summary, go for it! You won't be disappointed.
>
> HTH
>
> Regards
>
> Neil
> ----- Original Message -----
> From: "Don McAllister" <donmc@xxxxxxx>
> To: <ukha_d@xxxxxxx>
> Sent: Wednesday, December 24, 2003 9:36 AM
> Subject: [ukha_d] Electronic Document Management Systems
>
>
> > Anyone taken the plunge in trying to implement a domestic EDMS.
I'm
> sitting
> > in front of two heaps of bills, letters, invoices,
> receipts, etc and I
> > really should be filing them away. A simple but reliable system
to
> digitise
> > and store the documents for easy retrieval shouldn't be
> that difficult!
> >
> > Anyone any experiences they'd like to share or any
recommendations?
> >
> > Cheers
> > Don
> >
> >
> >
> > UKHA 2004: 15th and 16th May 2004
> >
> > http://www.automatedhome.co.uk
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>
> UKHA 2004: 15th and 16th May 2004
>
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