Re: Electronic Document Management Systems

["Neil Fuller" <neil@xxxxxxx>]

I use Paperport both at work and at home

At work, all post, orders, quotes etc etc are all scanned so that our
remote
workers have access to documents via VPN. Paperport seems to work very well
and is not stupidly priced!

At home, I've scanned all my instruction manuals, bills and bits of loose
paper for archiving.

It works on the basis that you are reasonably organised in the first place
as it uses the directory structure as it's primary means of access to
documents. That said, it has a built in OCR engine so once you have scanned
in the mountain of paper, you set it to work 'indexing'. In my case, it was
an overnight job. Once complete, you can search on any words in the
document. This can be a bit of a problem until you get used to it as
searching on, say, "computer" will find '000's of documents.

Paperport has a fairly comprehensive 'preview' engine so that you can click
on a document on your paperport desktop and preview it in the preview pane.
All the normal office apps are supported along with lots of image formats
too.

The version I use (Pro 9) scans directly to PDF so that's a bonus as well.

Finally, if you do take the plunge, don't even think about a scanner
without
a page feeder - It takes an eternity to scan a 50 page document on a normal
scanner whilst a page feed scanner will "eat it" in 5 minutes or
so. I use a
Canon 1640 at home and at work and they have worked faultlessly for 3 years
(the work unit scanning probably 200 pages a day!)

In  summary, go for it! You won't be disappointed.

HTH

Regards

Neil
----- Original Message -----
From: "Don McAllister" <donmc@xxxxxxx>
To: <ukha_d@xxxxxxx>
Sent: Wednesday, December 24, 2003 9:36 AM
Subject: [ukha_d] Electronic Document Management Systems


> Anyone taken the plunge in trying to implement a domestic EDMS. I'm
sitting
> in front of two heaps of bills, letters, invoices, receipts, etc and I
> really should be filing them away. A simple but reliable system to
digitise
> and store the documents for easy retrieval shouldn't be that
difficult!
>
> Anyone any experiences they'd like to share or any recommendations?
>
> Cheers
> Don
>
>
>
> UKHA 2004: 15th and 16th May 2004
>
> http://www.automatedhome.co.uk
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UKHA 2004: 15th and 16th May 2004

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