RE: Re: OT Document archiving...continued

["aashram" <groups@xxxxxxx>]

Can paperport 9 be run on a network
ie everyone have access to it ? I seem to remember that paperport 8
could
only be used on one machine. I maybe wrong

-----Original Message-----
From: Brian G. Reynolds [mailto:brian.g.reynolds@xxxxxxx]
Sent: 31 January 2004 23:25
To: ukha_d@xxxxxxx
Subject: RE: [ukha_d] Re: OT Document archiving...continued

Thanks Neil, paperport it is then and did you suggest a ADF by any
chance???

I will have a look around.

Cheers mate, much appreciated,

B.

-----Original Message-----
From: Neil Fuller [mailto:neil@xxxxxxx]
Sent: 31 January 2004 22:22
To: ukha_d@xxxxxxx
Subject: Re: [ukha_d] Re: OT Document archiving...continued


Brian

Sorry for the late post - Been at work all day and just got in!

I think I'm the one who suggested Paperport in the previous thread - I
certainly rate it highly and have said so here a few times before.

At work, we scan all in coming letters,  bills, orders, cheques etc etc,
mainly so that all relevant people have quick access to any required
document.

At home, I scan anything and everything I think I may need at some point
in the future. Things like Payslips, bank statements, gas, water and
electric statements, equipment manuals, blah-de-blah-de-blah!!

Items such as share certificates etc are scanned but I also keep the
paper copies (same goes for House deeds etc). It's cut the filing
cabinet down from a four drawer plus boxes in the loft to 1 drawer. It's
also much quicker than messing around with folders, hole punches and so
on.

As for hardware, I use an Epson 1640 but pretty much any scanner will
scan at the resolution you require to scan documents. The really really
important thing is to get a scanner with a document feeder. My previous
scanner was a page scanner only and scanning a 200 page instruction
manual was boring (and frankly, didn't get done). Now, it take a few
seconds to load it up and press a button - Easy Peasy!

So, for software (Ashramm take note ;-)) get Paperport - Pay for it if
it doesn't come with the scanner. Scansofts tech support is excellent
and free - something that I am happy to support by buying the software.
In addition,  Paperport is stable - Does what it says on the box

For a scanner, if you don't want to scan pictures, get any old scanner
that can be fitted with an ADF. I can't stress it highly enough - GET AN
ADF!!

Don't forget to put all the redundant paper in the recycle bin (or, if
it's single sided and not sensitive) take it to the local nursery for
the kids to draw on.

Happy scanning

Cheers

Neil

----- Original Message -----
From: "Brian G. Reynolds" <brian.g.reynolds@xxxxxxx;
To: <ukha_d@xxxxxxx;
Sent: Saturday, January 31, 2004 1:35 PM
Subject: RE: [ukha_d] Re: OT Document archiving...continued


> Gentlemen, thank you all for your help on this.
>
> I will scan all my documents and just retain some of them as advised.
>
> It sadly seems this country is still being run by
technophobes.....shame
but I can understand it.
>
> No suggestions of hardware to use then? I have absolutely no
understanding
of what some scanners can and cannot do, never had a use for one.
>
> Thanks,
>
> B.
>
> -----Original Message-----
> From: David Buckley [mailto:db@xxxxxxx]
> Sent: 31 January 2004 01:34
> To: ukha_d@xxxxxxx
> Subject: [ukha_d] Re: OT Document archiving...continued
>
>
> --- In ukha_d@xxxxxxx, "Brian G. Reynolds"
> <brian.g.reynolds@xxxxxxx; wrote:
> > Do any of you "legal" types know what the
"law" is for
> > scanning documents?
>
> I got (far too deeply!) involved in this question for a chunk of the
> UK government a couple of years back, in terms of legal
> admissability in court of scanned documents.  This was to process
> millions of documents per annum.  Basically the aim was to prevent a
> row incourt, with the oposing council saying "that document came
> from a computer and computers can say anything and cannot be
> trusted".
>
> Based on work done (IIRC) by the BSI, the general approach is that
> you must have a unified process all documents go through, so that
> you can say that if you can prove document A is preserved in a
> trustworthy manner, then documents B,C,... are also trustworthy, as
> they have undergone the same process.
>
> David.


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