RE: OT: Outlook 2000 rules help

["Mark Harrison" <Mark.Harrison@xxxxxxx>]

Jon,

That makes perfect sense, and is fantastic!

Thanks for the response...

Regards,


Mark Harrison
Head of Systems, eKingfisher

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-----Original Message-----
From: Jon Whiten [mailto:jon@xxxxxxx]
Sent: 8 November 2001 17:47
To: ukha_d@xxxxxxx
Subject: RE: [ukha_d] OT: Outlook 2000 rules help


Mark,

That is what I feared.  I came down on people with a big fat stick and
set
the max mailbox size to 5Mb!

Back to what you had in mind....

Create some client rules to move the mailing list data into the correct
folder in your .pst file.  (Make sure that you also select "stop
processing
more rules" ) for example:-

"Apply this rule after the message arrives
with [UKHA_D] in the subject
move it to the UKHA_D folder
and stop processing more rules"

As a client rule this should auto-fire only when you are connected and
not
fire the duplicate Server based rule that follows.

Create a folder called BigFatDump in your Exchange Mailbox (or whatever)
and
have the Server based rules dump all of your mailing list mail in there
(Make sure that the server rules come after your client rules in rules
wizard).  For example:-

"Apply this rule after the message arrives
with [UKHA_D] in the subject
move it to the BigFatDump folder
and stop processing more rules"

So, when you are connected your mail should be sorted and stored in your
..pst file as you want.  When not connected, the client rule cannot run
so
the server rule takes over and dumps it in the BigFatDump folder out of
the
way.

Then, when you next connect to your network:

go to Rules Wizard
Click the "Run Now" button
Select the client rules that you want to fire off
Click on the Browse button
select the "BigFatDump" folder
Click OK
Click Run Now

With a little luck all of your mailing list mail, temporarily stored in
the
BigFatDump folder should be moved into the correct folders in your .pst
file.


Does that make sense?


Regards,

Jon
http://www.whiten.co.uk/



> -----Original Message-----
> From: Mark Harrison [mailto:Mark.Harrison@xxxxxxx]
> Sent: 08 November 2001 09:49
> To: ukha_d@xxxxxxx
> Subject: RE: [ukha_d] OT: Outlook 2000 rules help
>
>
> Jon,
>
> As you guessed, the problem is volume.
>
> My PST file, which only contains mailing list stuff, is on the verge
of
> going over a Gig - if I kept it all on a server as well, my mail
> administrator would get somewhat pissed off at me despite the fact I'm
> his boss ;-)
>
> We are trying to persuade our users to have mail boxes no bigger than
a
> couple of hundred Meg each.


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